Project management software is a digital tool designed to help plan, execute, and manage projects efficiently. It facilitates collaboration, document sharing, scheduling, task tracking, and streamlining project workflows. The importance of project management software lies in its ability to enhance productivity, ensure better communication among team members, and provide real-time insights into project progress.
When exploring project management software options, there are a few key features to look for. The best tools make it easy for the project manager to create and assign tasks to team members and then track the progress of those tasks. You’ll also likely want the ability to communicate directly through the application rather than requiring additional software. Finally, you’ll want software that fits your budget.
To make your search for the best project management tools easier, we’ve compared 15 of the best options in all the key areas.
The 15 Best Project Management Software
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After careful research, we determined the following list of the best 15 project management software tools:
- Asana
- Smartsheet
- ClickUp
- Trello
- monday.com
- Notion
- Basecamp
- Airtable
- Wrike
- Zoho Projects
- Jira Core
- Kissflow
- ProofHub
- Planview AdaptiveWork
- MeisterTask
Feature Comparison Chart
Below is a quick summary of how the top project management software applications compare against one another in key areas:
| Software Name | Task Management | Collaboration | Time Tracking | Reporting | Integrations | Pricing |
|---|---|---|---|---|---|---|
| Asana | Yes | Yes | Yes | Yes | Yes | Free to $30.49 per user/ month |
| Smartsheet | Yes | Yes | No | Yes | Yes | Free to $25 per user/month |
| ClickUp | Yes | Yes | Yes | Yes | Yes | Free to $12 per user/month |
| Trello | Yes | Yes | No | No | Yes | Free to $10 per user/month |
| Monday.com | Yes | Yes | Yes | Yes | Yes | Free to $16 per user/month |
| Notion | Yes | Yes | Yes | Yes | Yes | Free to $15 per user/month |
| Basecamp | Yes | Yes | No | Yes | Yes | $15 per user/month to $299/month for unlimited users |
| Airtable | Yes | Yes | No | Yes | Yes | Free to $45 per user/month |
| Wrike | Yes | Yes | Yes | Yes | Yes | Free to $24.80 per user/month |
| Zoho Projects | Yes | Yes | Yes | Yes | Yes | Free to $10 per user/month |
| Jira Core | Yes | Yes | Yes | Yes | Yes | Free to $16 per user/month |
| Kissflow | Yes | Yes | Yes | Yes | Yes | $1,500 per month or custom Enterprise pricing |
| ProofHub | Yes | Yes | Yes | Yes | Yes | $45 to $89 per month |
| Planview AdaptiveWork | Yes | Yes | Yes | Yes | Yes | Available through consultation |
| MeisterTask | Yes | Yes | Yes | Yes | Yes | Free to $24 per user/month |
Detailed Reviews of the Top Project Management Software
To help you determine which project management application to use, we’ve compiled descriptions of our top 15 options.
Below, you’ll learn the pros and cons of each tool, along with who might best benefit from that software.
Asana
Asana is a project management tool perfect for small and large projects. It has a user-friendly interface designed around creating lists of tasks and subtasks. You can then arrange these tasks into sections and assign them to team members.
Asana offers an easy way to organize project tasks, communicate with team members, and set deadlines. The project manager can also track the progress of projects in one central location, helping to oversee larger projects. A free version of Asana is available, allowing you to test it out at no cost. For additional features, two paid plans are available: a premium plan that costs $13.49 per user per month and a business plan that costs $30.49 per month.
Smartsheet
Smartsheet uses a table-based view to help project managers organize projects. This table-based experience helps new users quickly adapt to the software, as it’s similar to programs like Microsoft Excel. Through Smartsheet, project managers can easily track progress and generate data reports. Smartsheet also offers several data visualization views, helping managers to optimize their workflows.
Another benefit of Smartsheet is the ability to integrate with other software applications, such as the Microsoft Office suite of software and G Suite. Lastly, Smartsheet offers automation features, which help to speed up manual or recurring tasks. There are four pricing levels for Smartsheet, ranging from a free plan up to $25 per user/month when billed annually.
ClickUp
ClickUp, a comprehensive project management software, boasts several strengths. Its versatile platform accommodates various work styles, from simple to complex projects. ClickUp’s feature-rich environment includes task management, goal tracking, and time tracking, providing a holistic solution.
The software’s customizable interface allows users to tailor their workspace, enhancing productivity. Integrations with more than 1,000 popular tools, including Slack, Google Drive, and Dropbox, contribute to a seamless workflow. However, some users may find the abundance of features overwhelming initially.
Pricing tiers can be cost-prohibitive for small teams with budget constraints. However, there is a free plan for personal use, and paid plans range from $7 per user/month to $12 per user/month. There are also Enterprise solutions available if you set up a consultation.
Trello
Trello, a popular project management app, comes with distinct advantages. Its visual and intuitive drag-and-drop board interface simplifies task management, making it easy for teams to collaborate and prioritize. Trello’s flexibility suits various project sizes and industries. The platform’s integration capabilities with third-party apps enhance functionality, and its free version offers substantial value.
However, Trello has limitations, including a lack of advanced project tracking software features and reporting tools. Some users find it less suitable for complex project management needs. Despite these drawbacks, Trello remains a go-to choice for its simplicity and versatility.
monday.com
Monday.com stands out with its visually engaging and user-friendly interface, making project management intuitive for teams. One notable strength is its flexibility, allowing users to tailor workflows to their needs. The platform’s collaborative features, such as real-time updates and file sharing, enhance team communication. Integrations and automation options contribute to increased efficiency.
While offering various plans, the pricing structure may be a drawback for smaller teams on a budget. Some users also report a learning curve, especially when incorporating advanced features.
Notion
Notion’s versatility as an all-in-one workspace is a defining feature. It seamlessly integrates note-taking, collaboration, and project management. The platform’s flexibility in structuring information and projects is commendable, making it adaptable to diverse work styles.
This flexibility can also be a drawback, as the learning curve is steeper for users seeking more traditional project management tools. The absence of Gantt charts and timeline views may limit its appeal to users with specific project planning requirements. Notion’s free tier and robust feature set make it attractive, but some users might find it challenging to navigate initially.
Basecamp
Basecamp is renowned for its simplicity, providing essential project management tools without unnecessary complexity. The clean and straightforward design promotes collaboration, with features like message boards and to-do lists enhancing communication and task tracking.
The platform’s simplicity can be a limitation for users requiring more advanced project management features like Gantt charts. Basecamp’s flat-rate pricing model is appealing, but the lack of flexibility in features may make it less suitable for complex projects or larger teams.
Airtable
Airtable’s hybrid database spreadsheet model offers a unique approach to project management, allowing users to create customizable structures for their projects. The platform’s collaboration features and integration capabilities make it a compelling choice for diverse workflows.
The learning curve can be steep, especially as users delve into more complex databases. Some users may also find it lacking in traditional project management features like time tracking. Airtable’s free tier and scalable pricing contribute to its attractiveness, but it might not suit users looking for a more straightforward project management solution.
Wrike
Wrike stands out with its robust project management features, including advanced task tracking, Gantt charts, and automation. The platform’s scalability makes it suitable for both small teams and enterprise-level projects. Wrike’s dynamic request forms and time-tracking capabilities contribute to its appeal.
The comprehensive feature set may overwhelm new users, and the pricing might be a consideration for smaller teams with budget constraints. Despite these challenges, Wrike’s adaptability and powerful tools make it a solid choice for complex project management needs.
Zoho Projects
Zoho Projects offers a comprehensive suite of project management tools, including Gantt charts, time tracking, and collaboration features. Integration with the broader Zoho ecosystem enhances its functionality. The platform’s scalability and flexible pricing tiers cater to businesses of various sizes.
Some users may find it lacking in advanced features compared to other project management solutions. The user interface, while functional, could benefit from a more modern design. Zoho Projects’ strengths lie in its seamless integration with other Zoho applications, making it an attractive option for businesses already using the Zoho suite.
Jira Core
Jira Core excels in agile project management, providing powerful tools for issue tracking and project workflows. Its integration with Jira Software expands its capabilities, making it a robust solution for software development teams. While Jira Core works for any type of project, it performs best when used for these software development projects.
The learning curve can be steep, particularly for non-technical users. The interface, while feature-rich, may feel complex for simpler projects. Jira Core’s pricing structure may also be an issue for small teams with limited budgets. Despite these challenges, Jira Core’s specialization in agile methodologies and extensive customization options make it a preferred choice for many software development teams.
Kissflow
Kissflow’s strength lies in its focus on process automation and workflow management. The platform’s intuitive interface facilitates collaboration and ensures smooth workflows. The visual process setup and customization options are notable features. Kissflow works great for projects like employee onboarding thanks to its process automation and task assignments.
Users may find it lacking advanced project management features, limiting its suitability for complex project structures. The pricing structure, while flexible, may also be a consideration for small teams. Kissflow’s emphasis on streamlined processes and ease of use positions it as an efficient solution for businesses looking to optimize their workflows.
ProofHub
ProofHub combines project management with collaboration, offering Gantt charts, time tracking, and centralized communication features. Its straightforward design enhances usability, and the platform caters to diverse project management needs.
The learning curve and limited customization options may be drawbacks for users seeking more flexibility. ProofHub’s flat-rate pricing model, which includes unlimited users, is an appealing aspect. Despite some limitations, ProofHub’s emphasis on simplicity and a comprehensive feature set makes it a competitive choice for various project management scenarios.
Planview AdaptiveWork
Planview AdaptiveWork excels in enterprise project management, providing robust planning and execution features. Its scalability and customization options suit complex projects and large teams. The platform’s focus on collaboration and resource management contributes to its efficiency.
The advanced features and extensive customization may be excessive for smaller teams with simpler project needs. The pricing structure reflects its enterprise focus, which may pose challenges for smaller businesses with budget constraints. The strengths of Planview AdaptiveWork lie in its ability to handle intricate project structures and adaptability to diverse enterprise-level workflows.
MeisterTask
MeisterTask stands out for its simplicity and Kanban-style task management. Its integration with MindMeister enhances brainstorming and planning. The platform’s clean and intuitive interface is suitable for smaller projects and teams.
This simplicity may be a limitation for users seeking more advanced project management features. The pricing structure, while competitive, aligns with its focus on straightforward task management. MeisterTask’s user-friendly approach makes it an appealing choice for users looking for a no-frills task management solution, but larger teams with complex project needs may find it lacking in depth.
Pricing Comparison Chart
| Free Plan | Lowest Tier | Highest Tier | |
| Asana | Yes | $13.49 per user/month | $30.49 per user/month |
| Smartsheet | Yes | $7 per user/month | $25 per user/month |
| ClickUp | Yes | $ 7 per user/month | $12 per user/month |
| Trello | Yes | $5 per user/month | $10 per user/month |
| Monday.com | Yes | $8 per user/month | $16 per user/month |
| Notion | Yes | $8 per user/month | $15 per user/month |
| Basecamp | Free trial available | $15 per user/month | $299/month |
| Airtable | Yes | $20 per user/month | $45 per user/month |
| Wrike | Yes | $9.80 per user/month | $24.80 per user/month |
| Zoho Projects | Yes | $5 per user/month | $10 per user/month |
| Jira Core | Yes | $8.15 per user/month | $16 per user/month |
| Kissflow | No | $1,500 per month | Custom enterprise pricing available |
| ProofHub | Free Trial | $45 per month | $89 per month |
| Planview AdaptiveWork | Free Trial | N/A | N/A |
| MeisterTask | Yes | $12 per user/month | $24 per user/month |
Pros and Cons of Each Project Management App
Below, we provide a quick summary of the pros and cons for each of our top project management software applications. Through this roundup, it will be easier for you to find the application that best fits your needs.
Asana
Pros:
- Easy-to-use interface
- Time tracking feature
- Dozens of integrations are available.
Cons:
- Restrictive pricing structure
- Learning curve for advanced features
Smartsheet
Pros:
- Table-based interface
- Integrations with popular software
- Automation tools
Cons:
- Enterprise pricing is only available through consultation.
- Lacks real-time tracking
- No invoicing tools
ClickUp
Pros:
- Time and goal tracking
- Customizable interface
- Over 1,000 available integrations
Cons:
- Potentially an overwhelming amount of features for new users
- Time-consuming initial setup
Trello
Pros:
- Drag-and-drop task management
- Flexible and easy to use
- Third-party integrations available
- Reasonable price
Cons:
- Lack of advanced time-tracking and reporting tools
- It may not be suitable for complex projects.
monday.com
Pros:
- Automation features
- Flexible workflows
- Real-time project updates
Cons:
- Hard to implement advanced features
- Restrictive pricing structure for small teams
Notion
Pros:
- Comprehensive toolset beyond project management
- Flexible workflow management
- A large number of features are available in the free tier.
Cons:
- Steep learning curve
- Not suitable for those looking for a simple project management application
Basecamp
Pros:
- Simple interface
- Easy to get started
- Fixed pricing model
Cons:
- Lack of common project management features, like time-tracking
- Lack of Gantt charts
- Not suitable for more complex projects
Airtable
Pros:
- Unique database/spreadsheet setup
- Range of customization options
- Many collaboration and integration tools
Cons:
- Steep learning curve
- Lack of common project management features
Wrike
Pros:
- Easy to scale
- Automation tools
- Advanced task tracking
- Gantt charts
Cons:
- Not suitable for smaller teams due to the many features and high price
Zoho Projects
Pros:
- Time-tracking
- Gantt charts
- Easy collaboration tools
Cons:
- Works best with other Zoho software applications
- Uninspiring user interface
Jira Core
Pros:
- Excels at software development projects
- Integrates with other Jira software applications
- Issue tracking tools
Cons:
- The complex list of features may make it unsuitable for simpler projects.
- Pricing may be a concern for teams on a smaller budget.
Kissflow
Pros:
- Process automation
- Workflow customization
- Visual process setup
Cons:
- Limited reporting analytics
- Learning curve for the user interface
ProofHub
Pros:
- Time tracking
- Numerous collaboration tools
- Advanced project management features, such as Gantt charts
Cons:
- Sub-par mobile application
- Limited customization
- Steep learning curve
Planview AdaptiveWork
Pros:
- Great enterprise solution
- Scalable
- Many customizations options
Cons:
- Pricing structure favors enterprise solutions
- Potentially overwhelming number of customization options
MeisterTask
Pros:
- Suitable for small teams
- Kanban-style project management
- Integrates well with MindMeister
Cons:
- Lack of features for more complex projects
- It may not be suitable for larger teams
Boost Your Team’s Productivity With the Right Project Management Software
Many project management apps are available, but some are likely a better fit for you than others. If you’re an individual who wants an affordable project management system for personal projects, you might want to explore tools like Trello or Asana.
Project managers in charge of smaller teams on tight budgets should explore options such as Monday.com and ClickUp. If you need Enterprise solutions, there are applications like Planview AdaptiveWork, Jira Core, or Zoho Projects.Exploring the features of different applications and comparing them are vital to finding the best project management system for your team.
Luckily, many of the above applications have free versions. Use these risk-free trials to learn which applications have the features you need.
